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Lufthansa City Center

Telephone: +30 210 / 9615065
+30 210 / 9649407

14, Vouliagmenis Ave. & 1 Thrakis str.,
16777 Athens-Elliniko
Congress Planning Congress Marketing & Promotion Scientific Program Management Support

Maxima goes one step further and has the know-how to organize a conference from zero base, as we have done so at several occations with great success.

Congress Planning:

  • Identification of all for a successful congress organization
  • Sourcing & reservation of Congress Venues
  • Detailed for congress organization & extensive analysis of all the expenses involved budget plan
  • Analytical & all congress management stages time scheduleplan

Congress Marketing & Promotion:

  • Congress Management - research for & contacts with sponsors
  • Design, editing, drafting, printing & publishing of all promotional congress material
  • Design and development of each , where delegates are able to find all the relevant information, register online for the congress & submit online scientific abstracts congress official website
  • Publication & announcement of congress in journals, websites & other subject-related channels

Scientific Program Management Support:

  • Finalize with the congress speakers for their participation to the scientific program.
  • Scheduling the event in collaboration with the scientific committee.
  • Setup of a system for online submission of abstracts
  • Printing & publication of the Abstracts book.
  • Printing & publication of the congress material the First Announcement, the Preliminary Congress Program, the Final Congress Program & the Proceedings of the congress.

Administrative Operations Management:

  • Acquisition of the required government approvals (e.g. as in the case of medical congresses).
  • Handling online congress registrations & on-site congress registrations.
  • Correspondence with the congress speakers & delegates.
  • Planning of the setup, the halls allocation & equipping of the congress venue.
  • Effective project management to ensure that all deadlines are met according to the time schedule & plan, across all congress management stages.
  • Reporting (upon request) on the actual congress expenses compared to the congress budget plan.
  • Preparation & finalization of the congress program & timetable.
  • Financial Management & handling of financial issues – invoices, payments, etc
  • Printing & publication of the required congress material – congress programs, congress posters, badges, invitations/ coupons, travel documents, etc.
  • De-recording & translations of the speakers’ presentations.

On-site Operations Management:

  • On-site registration for congress delegates.
  • On-site registration desks for provision of congress badges, congress material, etc.
  • Audiovisual equipment & technical support.
  • Simultaneous translation & interpreting services.
  • Audiovisual recording of the speakers’ presentations.
  • Catering for coffee breaks & business luncheon.
  • Logistics management & coordination of the congress program & all operations involved.
  • Hospitality & Information Desks for congressional assistance and secretariat activity.
  • Business & Media Center where congress organizers, speakers & delegates can make full use of a computer laptop connected online, a printer, a photocopier, a scanner, a fax, a telephone line & other administrative services.
  • Security services at the premises of the Congress Venue.

 Social Program:

  • Welcome & Closing events – Welcome cocktails, Gala dinners, etc.
  • Shows & special entertainments – concerts, theatrical plays, etc.
  • Special evening venues for the congress organizers and the Invited speakers.

Accommodation Management & Tourist Services:

  • Hotel booking at very competitive rates specially negotiated for congress delegates. As a Lufthansa City Center, we keep strong relationships with a large number of hotels all around Greece.
  • Flight booking & ticketing for any international (outgoing & incoming) or domestic flight itineraries.
  • Car rental with all major car-hire companies.
  • Arrival & Departure Logistics.
  • Ground transfer services – from luxurious private transfers with English-speaking drivers, to 50-seat bus transportations and shuttle buses to and from the Congress Venue.
  • Optional organized tours & customized tours for the congress delegates and the accompanying persons, with professional multilingual guides & escorts if requested.
  • Restaurant-theatre-concert-festival reservations
  • Provision of & – visa requirements, about the congress city/area, etc.useful tourist information tips